School Registration and Residency

School Registration and Residency Office:

Town Hall Building
50 South Main Street
Room: 162
West Hartford, CT 06107

Phone: 860 561-6620
Fax: 860 561- 6928

Tanya Rossy

Lead Secretary

Sarea Goudarzy

Clerk

Due to the COVID Pandemic, the Residency Office has limited accessibility to the public but is working by phone, fax and emails. School registrations are being processed online and proof of residency is done by emailing to residency@whps.org or fax 860-561-6928.

PLEASE NOTE: Please complete the two part online registration process first before sending documents to the Residency Office. (Please enter child's name and school in subject line when emailing documents to residency@whps.org)

All registrations require the following:

your proof of residency (mortgage statement or current lease agreement with signatures with the Landlord or Property Management contact info)
utility bill showing service address(no older than 30 days-not mail in coupon portion) If you have not received a utility bill yet, you may call CNG at (860) 524-8361 or Eversource at (800) 286-2000 and have them email or fax a Confirmation of Service to our office.
your child's birth certificate if born in the US or passport/visa/permanent resident card if born outside of the US
your valid photo identification (ID)

*** please note the Residency Office may require other documentation***

The Health/Immunization records will go directly to the school your child will be attending.

Learn how to register your child/children to West Hartford Public Schools

Begin Your Child's School registration Process

Need assistance with online registration? Watch this tutorial

Online registration tutorial in ASL.

Documentation to Verify Your Child's Age
Documentation to Verify Proof of Residency

Documentation to Verify Your Child's Age

Please provide documentation from one of the following that applies to your child’s place of birth.

If your child was born in the U.S. we require the child’s full-size, original birth certificate (original copy).

If your child was not born in the U.S we require the child’s Passport or Permanent resident alien card.

If you are not the child’s parent, we require notorized State of Connecticut Court issued documentation as proof of guardianship. Please note a notarized letter from a biological parent is not an acceptable form of transfer or legal guardianship. We also ask for the guardian’s valid photo ID and the child’s full-size original birth certificate (original copy).

(pdf English, pdf Spanish)

Documentation to Verify Proof of Residency

If you are a Homeowner you must bring in the following:

Valid photo ID
Current mortgage statement OR homeowner’s property tax statement OR homeowner’s insurance policy
and a current utility bill. If you have not received a utility bill yet, you may call CNG at 860-524-8361 or Eversource at 800-286-2000 and have them email or fax a Confirmation of Service to our office.

If you are a Renter you must have the following:

Valid photo ID.
Current rental agreement with signatures (must include Owner/Rental Company's Contact information including phone number)
and a current utility bill. If you have not received a utility bill yet, you may call CNG at 860-524-8361 or Eversource at 800-286-2000 and have them fax a Confirmation of Service to our office.

If you do not own a home in West Hartford and are residing with a West Hartford Homeowner, then both parties must come to Residency Office to sign a Certificate of Residency and provide Valid Photo ID and the West Hartford homeowner must provide proof of Residency (see above).

If you do not own or rent a home in West Hartford and are residing with a West Hartford Renter, then both parties must come to Residency Office to sign a Certificate of Residency and provide Valid Photo ID and the West Hartford renter must provide proof of Residency (see above). Plus, additional documentation will be required. Please contact us for further instruction.

In addition, to begin school, you will need to provide your school with health information, including current physical and immunization records. This needs to be supplied on the State of CT HAR form.

Change of Address Form
Please note, you must provide proof of residency.

Elementary Magnet School Opt-Out Procedures

Contact Residency to confirm which district your street belongs to.

Map of the Elementary, Middle, and High School Districts

The district selector tool is for informational purposes only. Contact Residency 860 561-6620 to confirm which district your street belongs to.