1000 Community Relations

Protected Class Discrimination Prohibited:

It is the policy of the West Hartford Board of Education (the “Board”) that any form of discrimination or harassment on the basis of race, religion, color, national origin, ancestry, alienage, sex, sexual orientation, marital status, age, disability, pregnancy, gender identity or expression, veteran status, status as a victim of domestic violence, or any other basis prohibited by state or federal law (“Protected Class”) is prohibited in the West Hartford Public Schools (the “District”), whether by students, Board employees, Board members or third parties subject to the control of the Board, subject to the conditions and limitations established by law. The Board’s prohibition of discrimination or harassment in its educational programs or activities expressly extends to academic, nonacademic and extracurricular activities, including athletics, school-sponsored activities, as well as the District website. When the Board has created a limited public forum, the Board shall provide equal access to the Boy Scouts and other groups as required by law.

Retaliation Prohibited:

The Board further prohibits reprisal or retaliation against any individual who reports incidents in good faith that may be a violation of this policy, or who participates in the investigation of such reports.

Discrimination on the Basis of Protected Class Association Prohibited:

Discrimination and/or harassment against any individual on the basis of that individual’s association with someone in a Protected Class may also be considered a form of Protected Class discrimination and/or harassment, and is therefore prohibited by this policy.

Scope and Applicability:

Students, Board employees, Board members and community members (e.g., other individuals affiliated with the District, accessing or seeking access to District facilities) are expected to adhere to a standard of conduct that is respectful of the rights of all members of the school community.

Definitions:

The following definitions apply for purposes of this policy:

A. Discrimination: Discrimination in violation of this policy occurs when an individual is denied participation in, or the benefits of, a program or activity of the Board because of such individual’s actual or perceived membership in a Protected Class.

B. Harassment: Harassment is a form of Protected Class discrimination that is prohibited by law and by this policy. Harassment constitutes unlawful discrimination when it creates a hostile environment, which occurs when the harassment is sufficiently severe, pervasive, or persistent so as to interfere with or limit an individual’s ability to participate in or benefit from the services, activities, or opportunities offered by the District.

The following non-exhaustive list provides examples of the types of prohibited conduct that may be considered Protected Class harassment that can lead to a hostile environment:

• objectively offensive racial, ethnic, or religious epithets (or epithets commonly associated with any Protected Class membership, including but not limited to epithets relating to sex, sexual orientation, and/or gender identity or expression);

• other words or phrases considered demeaning or degrading on the basis of Protected Class membership;

• display of images or symbols commonly associated with discrimination against individuals on the basis of their membership in a Protected Class;

• graphic, written or electronic communications that are harmful or humiliating based on Protected Class membership;

• bigoted conduct or communications; or

• physical, written, electronic or verbal threats based on Protected Class membership.

Harassment does not have to involve intent to harm, be directed toward a specific person, or involve repeated incidents.

Sexual harassment is a form of harassment that is prohibited by law and Board policy. For more information regarding harassment based on sex, sexual orientation, pregnancy, or gender identity or expression, contact the District’s Title IX Coordinator at:

Executive Director of Human Resources
West Hartford Public Schools
50 South Main Street
West Hartford, CT 06107
860-561-6691

C. Gender identity or expression: Gender identity or expression refers to a person's gender-related identity, appearance or behavior, whether or not that gender-related identity, appearance or behavior is different from that traditionally associated with the person's physiology or assigned sex at birth, which gender-related identity can be shown by providing evidence including, but not limited to, medical history, care or treatment of the gender-related identity, consistent and uniform assertion of the gender-related identity or any other evidence that the gender-related identity is sincerely held, part of a person's core identity or not being asserted for an improper purpose.

D. Sexual orientation: Sexual orientation refers to a person’s identity in relation to the gender or genders to which they are romantically, emotionally or sexually attracted, inclusive of any identity that a person (i) may have previously expressed, or (ii) is perceived by another person to hold.

E. Veteran: A veteran is any person honorably discharged from, released under honorable conditions from or released with an other than honorable discharge based on a qualifying condition from active service in the United States Army, Navy, Marine Corps, Coast Guard, Air Force, and Space Force and any reserve component thereof, including the Connecticut National Guard. “Qualifying condition” means (i) a diagnosis of post-traumatic stress disorder or traumatic brain injury made by an individual licensed to provide health care services at a United States Department of Veterans Affairs facility, (ii) an experience of military sexual trauma disclosed to an individual licensed to provide health care services at a United States Department of Veterans Affairs facility, or (iii) a determination that sexual orientation, gender identity or gender expression was more likely than not the primary reason for an other than honorable discharge, as determined in accordance with Conn. Gen. Stat. §§ 27-103(c), (d).

F. Race: The term race is inclusive of ethnic traits historically associated with race, including but not limited to, hair texture and protective hairstyles. “Protective hairstyles” includes, but is not limited to, wigs, headwraps and hairstyles such as individual braids, cornrows, locs, twists, Bantu knots, afros and afro puffs.

G. Domestic violence: Domestic violence means (1) a continuous threat of present physical pain or physical injury against a family or household member, as defined in Conn. Gen. Stat. § 46b-38a; (2) stalking, including but not limited to, stalking as described in Conn. Gen. Stat. § 53a-181d, of such family or household member; (3) a pattern of threatening, including but not limited to, a pattern of threatening as described in Conn. Gen. Stat. § 53a-62, of such family or household member or a third party that intimidates such family or household member; or (4) coercive control of such family or household member, which is a pattern of behavior that in purpose or effect unreasonably interferes with a person's free will and personal liberty. “Coercive control” includes, but is not limited to, unreasonably engaging in any of the following: (a) isolating the family or household member from friends, relatives or other sources of support; (b) depriving the family or household member of basic necessities; (c) controlling, regulating or monitoring the family or household member's movements, communications, daily behavior, finances, economic resources or access to services; (d) compelling the family or household member by force, threat or intimidation, including, but not limited to, threats based on actual or suspected immigration status, to (i) engage in conduct from which such family or household member has a right to abstain, or (ii) abstain from conduct that such family or household member has a right to pursue; (e) committing or threatening to commit cruelty to animals that intimidates the family or household member; or (f) forced sex acts, or threats of a sexual nature, including, but not limited to, threatened acts of sexual conduct, threats based on a person's sexuality or threats to release sexual images.

Alleged Discrimination/Harassment of Students or Employees:

Complaints of alleged discrimination and/or harassment of students and/or employees will be investigated in accordance with the non-discrimination policies applicable to students and/or personnel respectively. Complaints pertaining to specific forms of discrimination and/or harassment, such as sexual harassment or disability- based harassment, have specific policies and procedures applicable to these forms of harassment and will be investigated in accordance with the specific procedures for such issues. If a complaint involves allegations of discrimination or harassment of an employee or of a student based on sex, sexual orientation, pregnancy, or gender identity or expression, such complaints will be handled in accordance with the procedures set forth in Board Policy #4011, Policy Regarding Prohibition of Sex Discrimination, Including Sex-Based Harassment (Personnel), or Policy #5691, Policy Regarding Prohibition of Sex Discrimination, Including Sex-Based Harassment (Students). Complaints involving allegations of discrimination or harassment of an employee or of a student based on disability will be addressed in accordance with the procedures set forth in Board Policy #4300, Section 504/ADA (Personnel), or Board Policy #5147, Section 504/ADA (Students).

Alleged Discrimination/Harassment of Community Members on the Basis of Sex:

In the event the District receives a complaint alleging discrimination or harassment of a community member (e.g., an individual affiliated with the District, accessing or seeking access to District facilities who is not a student or an employee) on the basis of sex, sexual orientation, pregnancy, or gender identity or expression, the complaint shall be referred to the District’s Title IX Coordinator, who shall take steps designed to ensure that applicable state and federal law are followed.

Alleged Discrimination/Harassment of Community Members on the Basis of Disability:

In the event the District receives a complaint alleging discrimination or harassment of a community member (e.g., an individual affiliated with the District, accessing or seeking access to District facilities who is not a student or an employee) based on disability, the complaint shall be referred to the District’s Section 504/ADA Coordinator, who shall take steps designed to ensure that applicable state and federal law are followed.

Reporting to District Officials:

It is the policy of the Board to provide for the prompt and equitable resolution of complaints alleging Protected Class discrimination or harassment. The District will investigate both formal and informal complaints of discrimination, harassment or retaliation.

Any individual who believes a community member has experienced Protected Class discrimination or harassment or an act of retaliation or reprisal in violation of this policy should report such concern in writing to the Executive Director of Human Resources in accordance with the Board’s complaint procedures included in the Board’s Administrative Regulations Regarding Non-Discrimination/Community, which accompany this policy, and are available online at www.whps.org. or upon request from the main office of any District school.

Reporting to State and Federal Agencies:

In addition to reporting to District officials in accordance with this policy, individuals also may file a complaint with the following agencies:

Office for Civil Rights, U.S. Department of Education (“OCR”):

Office for Civil Rights, Boston Office
U.S. Department of Education
8th Floor
5 Post Office Square
Boston, MA 02109- 3921
(617-289-0111)
http://www2.ed.gov/about/offices/list/ocr/docs/howto.html

Connecticut Commission on Human Rights and Opportunities:

Connecticut Commission on Human Rights and Opportunities
50 Columbus Blvd.
Hartford, CT 06103-1835
(860-541-3400 or Connecticut Toll Free Number 1-800-477-5737)

Equal Employment Opportunity Commission (employees only):

Equal Employment Opportunity Commission, Boston Area Office
John F. Kennedy Federal Building
475 Government Center
Boston, MA 02203
(800-669-4000)

Questions/Requests for Accommodation:

Any parent, student, staff member, Board member or community member (e.g., other individual affiliated with the District, accessing or seeking access to District facilities) who:

1. has questions or concerns about this policy or its accompanying regulations; OR

2. wishes to request or discuss accommodations based on religion; OR

3. who would like a copy of the Board’s complaint procedures or complaint forms related to claims of discrimination or harassment:

may contact any District administrator or the following District official:

Executive Director of Human Resources
West Hartford Public Schools
50 South Main Street
West Hartford, CT 06107
860-561-6691

Any parent, student, staff member, Board member or community member (e.g., other individual affiliated with the District, accessing or seeking access to District facilities) who has questions or concerns about the Board’s policies regarding discrimination or harassment on the basis of gender/sex, gender identity or expression, sexual orientation or pregnancy may contact the District’s Title IX Coordinators:

Executive Director of Human Resources
West Hartford Public Schools
50 South Main Street
West Hartford, CT 06107
860-561-6691

Executive Director of Pupil Services
West Hartford Public Schools
50 South Main Street
West Hartford, CT 06107
860-561-6606

Any parent, student, staff member, Board member or community member (e.g., other individual affiliated with the District, accessing or seeking access to District facilities) who has questions or concerns about the Board’s policies regarding discrimination or harassment on the basis of disability, and/or who may wish to request or discuss accommodations for a disability, may contact the District’s Section 504/ADA Coordinator:

Executive Director of Human Resources
West Hartford Public Schools
50 South Main Street
West Hartford, CT 06107
860-561-6691

Executive Director of Pupil Services
West Hartford Public Schools
50 South Main Street
West Hartford, CT 06107
860-561-6606

Legal References:

Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d et seq.

Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq.

Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681 et seq.

Boy Scouts of America Equal Access Act, 20 U.S.C. § 7905

Age Discrimination in Employment Act, 29 U.S.C. § 621 et seq.

Americans with Disabilities Act, 42 U.S.C. § 12101

Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. § 794

Connecticut General Statutes § 1-1n, “Gender Identity or Expression” defined

Connecticut General Statutes § 27-103

Connecticut General Statutes § 46a-51, Definitions

Connecticut General Statutes § 46a-58, Deprivation of rights

Connecticut Fair Employment Practices Act, Connecticut General Statutes § 46a-60

Connecticut General Statutes § 46a-81c, Sexual orientation discrimination: Employment

Connecticut General Statutes § 46b-1, Family relations matters and domestic violence defined

Public Act No. 23-145, “An Act Revising the State’s Antidiscrimination Statutes”

Adopted: November 6, 202

Newsletters, Bulletins

The Superintendent of Schools may, at various times during the school year, publish and distribute to parents or to the general public, newsletters or bulletins concerning any phase of the operation of the schools. A brief outline describing the curriculum to be covered in a given grade or class shall be made available to all parents at the beginning of the year.

Superintendent’s Annual Report

The Superintendent of Schools shall prepare and have published on or before November first of each year an annual report with respect to the progress, the conditions, and the needs of the schools, with recommendations as to plans for future development and continuous progress.

A written record of Board votes shall be available for public inspection within 48 hours of a Board meeting, excluding Saturdays, Sundays, and legal holidays. Board minutes shall be available in unapproved form within seven days of a Board meeting, excluding Saturdays, Sundays, and legal holidays.

Board minutes are unofficial until approved by the Board of Education.

Legal Reference: Connecticut General Statutes:

1-13 Making of reproductions
1-14 “Certified copy” defined. Evidence.
1-16 Reproductions.
1-17 Reproductions to serve purposes of originals.
1-212 Copies of public records. Fees.
1-225 Meetings of government agencies to be public. Recording of votes. Schedule and agenda of meetings to be filed and posted on websites. Notice of special meetings. Executive sessions.
10-220 Duties of Boards of Education.

 

Adopted: October 19, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018

Any school may develop a personnel directory subject to the following conditions:

1. The school personnel directory will be distributed only to those governmental agencies and other school-related parties which have been authorized by the Superintendent.

2. Under no circumstances will the school personnel directory be distributed for political or commercial use.

(cf. 1260 – Access to School Procedures and Materials)
(cf. 4120 – Personnel Records)
(cf. 8360 – Board/School District Records)

Adopted: October 19, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018

The Superintendent of Schools may make use of such other media as deemed necessary, such as the Internet, radio, television, and videos, to inform the public about the operation of the schools.

Adopted: October 19, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018

Newspaper Releases

Information concerning any phase of the schools’ operation may be made available at all times to all metropolitan and local newspapers and other periodicals. With the exception of activities of the Board of Education, the authority to issue newspaper releases that have town-wide policy significance concerning the schools shall be vested in the Superintendent of Schools. Legal

Reference: Connecticut General Statutes:
1-210 Access to public records. Exempt records.

Adopted: October 19, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018

All regular meetings of the Board of Education shall be open to the public. Time shall be reserved at the beginning and end of each meeting of the Board of Education for comments from visitors.

Legal Reference: Connecticut General Statutes:

1-225 Meetings of government agencies to be public. Recording of votes. Schedule & agenda of certain meetings to be filed & posted on websites. Notice of special meetings. Executive sessions.
1-226 Recording, broadcasting or photographing meetings.
1-230 Regular meetings to be held pursuant to regulation, ordinance or resolution.
1-232 Conduct of meetings.
1-206 Denial of access to public records or meetings.
10-238 Petition for hearing by board of education.

Adopted: October 19, 1987
Reviewed: December 19, 2006
Reviewed: February 6, 2018

New avenues should continually be sought to improve relations and communications with all segments of the community and to expand contacts with audiences not typically reached.

Adopted: October 19, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018

West Hartford Public Schools receive requests for permission to solicit help of various kinds from many service and civic organizations. While the Board recognizes the need of such organizations, the incursion in student and staff time makes it impossible in general to grant such permission.

Each school may choose to recognize service organizations as the recipients of its efforts.

(cf. 1312 – Soliciting Funds From and By School Personnel)
(cf. 1324 – Soliciting Funds From and By Students)

Adopted: October 19, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018

The school administrators shall be encouraged to work with the parent-teacher groups at all times in their programs, to attain the very best understanding and cooperation between the home and the school.

The Board of Education encourages active support of and cooperation with school community organizations.

Among the many services which such associations can offer, the Board of Education especially endorses support for parent/citizen volunteer programs in our schools.

Adopted: October 19, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018

The Board of Education may create, from time to time, special advisory committees charged with the responsibility for investigating educational issues which, by virtue of their importance to society as a whole and the community in particular, have an impact on longterm growth and development of the schools of this district.

Committees are expected to report their study results and recommendations in writing to the Board of Education. Additionally, it may be desirable for committees to exchange views with the Board informally, from time to time, during their study. When a committee’s final written report has been received, the Board of Education may review it with the committee members in a public meeting. Final action on committee recommendations rests with the Board of Education.

(cf. 1230 – Public Complaints)
(cf. 5730 – First Amendment Rights (cf. 6235 – Controversial Issues)
(cf. 6420 – Equipment, Books, Materials: Provision/Selection)

Legal Reference: Academic Freedom Policy (adopted by Connecticut State Board of Education, 9/9/81)

Adopted: November 4, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018

Persons making complaints shall be referred to the most immediate level at which the problem can be resolved.

The Board advises the public that the proper channeling of general complaints is as follows:

1. Teacher
2. Principal
3. Assistant Superintendent
4. Superintendent
5. Board of Education

Complaints Regarding Instructional Materials
In cases where the criticism involves approved materials, the Superintendent shall establish a procedure which includes a process by which the complaint will be investigated. In all cases the decision to retain or reject such materials shall be made on the basis of whether or not the material has literary or social value.

(cf. 1220 - Citizens Advisory Committees)
cf. 5730 - First Amendment Rights)
(cf. 6235 - Controversial Issues)
(cf. 6420 - Equipment, Books, Materials: Provision/Selection)

Legal Reference:
Keyishian v. Board of Regents, 385 U.S. 589, 603 (1967)
President’s Council, District 25 v. Community School Board No. 25, 457 F.2d 289 (1972), cert. denied 409 U.S. 998 (1976)
Minarcini v. Strongsville City School District, 541 F.2d 577 (6th Cir. 1976)
Board of Education, Island Trees Union Free School District No. 26 v. Pico, 457 U.S. 853 (1982)
Academic Freedom Policy (adopted by Connecticut State Board of Education, 9/9/81)
Connecticut General Statutes 10-238 Petition for hearing by board of education

Adopted: February 6, 1989
Reviewed: December 5, 2006
Reviewed: February 6, 2018

The West Hartford Board of Education (the “Board”) encourages visits by parents/guardians, citizens, and taxpayers to all school buildings. In order to promote a safe and productive educational environment for all students and staff, the Board requires all visitors to receive prior approval from the school Principal or designee before being permitted to visit any school building. The Board, through the administration, reserves the right to limit visits in accordance with administrative regulations. 

The Board further desires to work collaboratively with parents with an educational nexus with the district, its educational programs or the student being observed, to observe their students in their current classrooms or observe proposed educational placements in the Board’s schools. The Board, through the administration, reserves the right to limit observations of current and proposed educational placements in accordance with administrative regulations and the Board’s Guidelines for Independent Educational Evaluations.

Upon arrival, all visitors and observers must comply with any and all applicable building security procedures, including but not limited to utilizing security buzzers for access, complying with requests for photo identification, reporting directly to and signing in and out at the visitors’ reception area of the school office, prominently displaying visitors’ badges or other identification required for visitors to the school buildings, limiting access to those areas of the buildings and grounds for which the visitors/observers have authorized access, and complying with directives of school officials at all times.  All visitors and observers permitted into school buildings or on school grounds must comply with all school health and safety protocols in place at the time, including but not limited to any health screening protocols. 

Legal References:

“Guidelines Regarding Independent Educational Evaluations at Public Expense and In-School Observations,” Connecticut State Department of Education (Mar. 28, 2018).

Adopted: October, 19, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018
Revised: October 17, 2023

Any person is guilty of loitering on school grounds when he/she remains in or about a school building or grounds, without any relationship involving custody of or responsibility for a student or any other license or privilege to be there. For this reason it is required that all visitors register in the office of the Principal when school is in session. Staff members should be alert to the presence of unauthorized visitors and report their presence to the Principal promptly.

Legal Reference: Connecticut General Statutes:
53a-185 Loitering on school grounds: Class C misdemeanor

Adopted: October 19, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018

The West Hartford Board of Education (the “Board”) recognizes the importance of school volunteers at all levels of schooling. Volunteers can enhance collaboration between the school and community, broaden the school’s educational environment and ultimately enrich students’ school experience. The Board further acknowledges that it may, from time to time, be asked to provide learning experiences for student interns within the school environments, which experiences are not part of the teacher preparation program, as defined in section 10-10a of the Connecticut General Statutes. In recognition of the benefit of having volunteers, interns and other such non-employees providing services within the schools, the Board supports the involvement of these individuals in accordance with suitable regulations and safeguards to be developed by the Administration. 

Volunteers, interns and other such non-employees working within the schools (“volunteers”) must work under the supervision of West Hartford Public Schools (“District”) staff. Volunteers are held to the same standards of conduct as school staff and must observe all Board policies, including applicable policies on the confidentiality of student information.

Volunteers may be required to submit to state and federal criminal record checks and a record check of the Department of Children and Families (“DCF”) Child Abuse and Neglect Registry. No person who is required to register as a sex offender under state or federal law, or whose name is currently listed on the DCF registry, may volunteer in the District.

All volunteers must comply with all school health and safety protocols in place at the time, including but not limited to any health screening protocols.

No employee of the District shall serve as a volunteer in any capacity, except as may be approved by the Superintendent or his/her designee based on the specific situation.

Persons interested in volunteering their services should contact the school principal.

Legal References:

Connecticut General Statutes § 10-4g Parental and community involvement in schools; model program; school-based teams.
Connecticut General Statutes § 10-220 Duties of boards of education.
Connecticut General Statutes § 10-235 Indemnification of teachers, board members, employees and certain volunteers and
students in damages suits; expenses of litigation.
Connecticut General Statutes § 54-250 et seq. Registration of sexual offenders.

Adopted: October 17, 2023

In accordance with Conn. Gen. Stat. § 10-239, the West Hartford Board of Education (the “Board”) may permit the use of any school facility for nonprofit educational or community purposes whether or not school is in session. The Board may also grant the temporary use of any school facility for public, educational or other purposes, including the holding of political discussion, at such time the facility is not in use for school purposes. In addition, the Board shall grant such use for any purpose of voting under the provisions of Title 9 of the Connecticut General Statutes whether or not school is in session. In accordance with 20 U.S.C. § 7905, the Board shall not deny equal access to or a fair opportunity to meet, or otherwise discriminate, against any group officially affiliated with the Boy Scouts of America (or any other youth group listed as a patriotic society in Title 36 of the United States Code) that wishes to conduct a meeting using school facilities pursuant to this policy. Such uses shall be governed by the following rules and procedures, and shall be subject to such restrictions as the Superintendent or his/her designee considers expedient.

Consistent with this policy, the Superintendent shall develop and promulgate Administrative Regulations and associated forms governing use of school buildings and facilities by community and other groups. Since the primary purpose of school facilities is for educational activities, such activities will have priority over all other requested uses.

A. Application Procedures

Applications for use of facilities shall be submitted to the following individuals, in accordance with the Administrative Regulations:

Facility	Application Submitted To
For use of school buildings	Building Principal
For use of athletic fields and facilities	Athletic Director
For use of other school facilities	Superintendent of Schools

 

Groups requesting use of school buildings and facilities must identify the specific facilities desired, and approval will be for those specific facilities only. All school equipment on the premises shall remain in the charge and control of the building principal or responsible administrator, and shall not be used without the express written permission of the administrator.

Principals and other responsible administrators shall submit copies of each building use form with a notation of whether such uses have been approved. Approval of school facilities by the principal or other responsible party may be revoked at any time by the Superintendent or his/her designee.

B. Eligible Organizations and Priority of Use

Administrators responsible for approving/disapproving requests for use of school district facilities will use the following guidelines regarding priority of usage of such facilities:

Order of priority:

1. School-sponsored programs and activities.
2. Activities of school-related organizations (e.g., PTO, Booster Clubs, After Graduation Committees and similar organizations).
3. Town department or agency activities.
4. Activities of non-profit organizations operating within the Town, other than school-related organizations covered by category #2 above.
5. Activities of for-profit organizations operating within the Town.
6. Out-of-town organizations.

C. Restrictions on Use of School Facilities

 The following restrictions shall apply to the use of school facilities:

1. Illegal activities will not be tolerated.
2. Use or possession of tobacco, vapor products, alcoholic beverages or unauthorized controlled substances shall not be permitted on school property.
3. Refreshments may not be prepared, served or consumed without the prior approval of the responsible administrator. Notwithstanding, only those beverages permitted by state law may be sold during the school day. The responsible administrator may permit other beverages to be sold at the location of events occurring after the end of the regular school day or on the weekend as long as they are not sold from a vending machine or at a school store. Upon approval by the administrator, refreshments may be prepared, served and consumed only in areas designated by the responsible administrator.
4. Obscene advertising, decorations or materials shall not be permitted on school property.
5. Advertising, decorations or other materials that promote the use of illegal drugs, tobacco products, vapor products, or alcoholic beverages shall not be permitted.
6. Activities that are disruptive of the school environment are not permitted.

Any violation of this Policy or any applicable Administrative Regulations may result in permanent revocation of the privilege to use school facilities against the organization and/or individuals involved.

D. Fees and Other Costs

 Users of school facilities shall be responsible for the fees and costs set out in a fee schedule established by the Superintendent with the approval of the Board of Education. The following guidelines shall be incorporated into such fee schedule:

	Category	Fee
1.	School-sponsored programs and activities.	No rental fee or associated costs.
2.	Activities of school-related organizations (e.g., PTO, Booster Clubs, After Graduation Committees and similar organizations).	No rental fee or associated costs.
3.	Town department or agency activities.	Associated costs.
4.	Activities of non-profit organizations operating within the Town, other than school-related organizations covered by category #2 above.	Associated costs.
5.	Activities of for-profit organizations operating within the Town.	Rental fee and associated costs.
6.	Out-of-town organizations.	Rental fee and associated costs.

 

“Associated costs” shall include, but shall not be limited to, fees for the services of any custodial personnel, food service personnel, security personnel or other personnel deemed by the responsible administrator to be necessary in connection with the use of a school district facility. Such costs shall be at the rates set forth in the fee schedule. Rental fees and/or associated costs otherwise applicable may be waived by the Superintendent or his/her designee if such waiver is deemed by the Superintendent or his/her designee to be in the best interest of the school system and/or the Town.

E. Responsibility for Damage to Property or Loss of Property

In order to use school district facilities, any organization or individual requesting such use must agree to assume responsibility for any damage to and/or theft or loss of any school district property arising out of the use of the facilities.

F. Health and Safety Protocols

In order to use school district facilities, any organization or individual requesting such use must agree to abide by all health and safety protocols in place by the school district at the time of use, including but not limited to protocols relating to cleaning of the facilities, signage, and health screenings of individuals requesting access to the facilities.

Legal References:

Conn. Gen. Stat. § 10-239
Conn. Gen. Stat. § 10-215f
Conn. Gen. Stat. § 10-221q
Conn. Gen. Stat. Title 9
Boy Scouts of America Equal Access Act, 20 U.S.C. § 7905
Patriotic and National Organizations, 36 U.S.C. § 1010 et seq.        

Adopted: February 6, 1989
Reviewed: December 5, 2006
Reviewed: February 6, 2018
Revised: October 17, 2023

The Board of Education’s policy is to encourage high quality school-age child care programs in each elementary school in the Town of West Hartford. These programs should encourage all phases of child development, including emotional, physical, intellectual and social development.

To fulfill the purposes of this policy, the Board of Education will, consistent with present practice and subject to availability, provide space in each elementary school for the establishment of such programs. If such space is available, the Board shall lease space to fiscally independent, non-profit child care providers, who shall be solely responsible for the establishment and operation of such programs. Said child care providers shall have and maintain a license from the Connecticut Department of Public Health and shall maintain accreditation at all times, or a district approved self-study option, or a waiver from the assistant superintendent of schools subject to his/her exclusive discretion for a defined period of time. Users of such programs shall pay such amounts as determined by the providers. The Board will not assume any responsibility for the operation of such programs.

It is the policy of the West Hartford Board of Education to implement an integrated pest management plan to reduce the amounts of pesticides applied in any building, or the grounds of any West Hartford public school, by using all available pest control techniques including judicious use of pesticides, when warranted, to maintain a pest population at or below an acceptable level, while decreasing the use of pesticides. 

The decision to apply pesticide in any building, or the grounds of any West Hartford public school is dependent on results of periodic monitoring for pest populations to determine if a pest problem exists that exceeds acceptable threshold levels. 

No application of pesticide shall be made in any building, or the grounds of any West Hartford public school during regular school hours or during planned activities at any school, except as provided by Connecticut statute or regulation.

Parents or guardians of children in any school and/or staff members in any school may register for prior notice of pesticide application at their school. Each school shall maintain a registry of persons requesting such notice, and shall provide notice to registered individuals in accordance with applicable Connecticut statutory and regulatory provisions. 

The Superintendent may direct that an emergency application of a lawn care pesticide be made without prior notice to parents or guardians of children in any school and/or staff members in the event of a threat to human health, subject to applicable Connecticut statutory and regulatory provisions.

The Superintendent may direct that an emergency application of a pesticide be made during regular school hours or during planned activities at school without prior notice to parents or guardians of children and/or staff members in any school in the event of an immediate threat to human health, subject to applicable Connecticut statutory and regulatory provisions.

There shall be no application of any lawn care pesticide on the grounds of any school with students in grade eight (8) or lower, except on an emergency basis, subject to applicable Connecticut statutory and regulatory provisions.

 Legal References:

Connecticut General Statutes:     

§10-231a

§10-231b

§10-231d

Adopted: June 27, 2002
Reviewed: February 22, 2017
Revised: December 20, 2022

Ideas, operating procedures, records and publications developed in or for the school district may be made available to individuals and outside organizations for use or distribution when such use or distribution will reflect favorably upon the school district and the community. No outside organization shall be granted exclusive access to or control over the material made available to it.

Records containing privileged or confidential information about staff or students will be restricted to the extent permitted by law in the interests of the person or persons involved.

A reasonable charge may be made for copying available records.

(cf. 4120 – Certified – Personnel Records)
(cf. 5120 – Access to Student Records and Confidentiality)
(cf. 8360– Board/School System Records)

Legal Reference: Connecticut General Statutes:

1-16 Reproductions.
1-210 Access to public records.
Exempt Records. 1-211
Disclosure of computer-stored public records.
1-212 Copies & scanning of public records. Fees.
1-214 Public employment contracts as public record.
1-225 Meetings of government agencies to be public.
1-226 Recording, broadcasting or photographing meetings.
1-206 Denial of access to public records or meetings.
Appeals. Notice. 1-240 Penalties.

Adopted: October 19, 1987
Reviewed: December 5, 2006
Reviewed: February 6, 2018

The Board of Education encourages all staff members to become involved in the community in which they live. The effect of such involvement is to provide the community with a better understanding of the educational program of our schools and to gain support for our efforts to provide a better education for every student.

Such activity is not required for initial or continued employment or advancement, nor does the Board presume to suggest what kinds of involvement in community life are appropriate.

Adopted: October 19, 1987
Reviewed: December 5, 2006

Gifts from Vendors:

To avoid any conflict between personal interests and the interests of the school district in dealing with suppliers, contractors and all organizations or individuals doing or seeking to do business with the school district, the Board of Education prohibits employees from directly or indirectly soliciting gifts of any kind from vendors and prohibits employees from receiving gifts of more than nominal value from vendors.

Gifts from Parents to Teachers/Instructional Staff:

No employee may directly or indirectly solicit gifts of any kind from parents. However, the Board recognizes that some parents have a desire to express their appreciation of the work performed throughout the year by teachers and instructional staff through the giving of gifts.

In such cases, the Board strongly suggests that expression of gratitude and appreciation may be more appropriately expressed in non-monetary form (i.e. homemade crafts, baked goods, notes, etc.). If a monetary gift is to be given, it is suggested that it be in the form of a charitable donation. In all cases, no gift shall have a value in excess of fifty dollars ($50) or class gift of two hundred and fifty dollars ($250), or be accepted or received under circumstances in which it could reasonably be inferred that the gift was intended to influence the employee in the performance of his/her official duties or was intended as a reward for any official action on his/her part.

Gifts to Members of the Board of Education:

No member of the Board of Education may directly or indirectly solicit gifts of any kind or receive gifts of more than nominal value in their capacity as Board members. A gift shall not include a political contribution that is otherwise reported, as required by law.

Gifts subject to this policy include money, services, loans, travel, entertainment, hospitality, or anything else of monetary value.

(cf. 8230  Conflict of Interest)

Legal Reference: Connecticut General Statutes:

7-479 Conflicts of interest

Adopted: October 19, 1987
Revised: February 27, 2007

Outside fund-raising drives divert much time, energy and attention of the staff from their educational tasks; therefore, the Board of Education sanctions only one such drive per year. The Board will annually designate one fund-raising drive upon recommendation of the Superintendent of Schools.

No additional solicitations for contributions from teachers will be permitted unless prior approval has been granted by the Board of Education.

Every precaution shall be taken to ensure the voluntary nature of any authorized solicitation. No distinction between contributors and non-contributors shall be made. This shall not prohibit dissemination of authorized promotional literature, but shall prohibit use of buttons, tags, or other display devices intended to designate contributors publicly.

Any authorized solicitation shall be scheduled and conducted in such a manner as to reduce to a minimum interruption of the regular school activities.

The participation of an employee in flower funds, sickness and bereavement funds, anniversary funds, and the like shall be a matter of individual discretion.

(cf. 1130 - Fund Raising for Non School Purposes)
(cf. 1324 - Soliciting Funds From and By Students)

Adopted: October 19, 1987
Reviewed: December 5, 2006

Unless authorized by the Board and the Superintendent, the names and addresses of District employees and parents may not be furnished to outside agencies.

(cf. 1111  School Directory of Personnel

Legal Reference: Connecticut General Statutes:

1-210 Access to public records. Exempt records.

Adopted: October 19, 1987
Reviewed: December 5, 2006

The Board of Education recognizes that worthy and appropriate educational values accrue from student participation in civic and community affairs. Instructors shall be encouraged to allow students to participate in public performances when such participation contributes to the educational process and objectives of that particular class and when it does not interfere unduly with other scheduled classes or activities within the school.

School groups may, with the permission of the Principal, participate in local public events which fall into the following classifications:

1.  Events sponsored by the schools. Educational events in which the schools serve as hosts shall have priority in scheduling appearances.

2.  Community functions organized in the interests of the school such as those that might be originated by the parent-teacher groups or parent councils.

3.  Non-commercial civic occasions of community, county, state or national interest of sufficient breadth to enlist general sympathy and cooperation.

4.  Events that are primarily patriotic in nature, such as Veterans Day.

5.  Charity benefit activities provided such activity has been specifically approved in advance by the Superintendent.

6.  Programs sponsored by established character-building agencies, or programs sponsored jointly by the school system and mass communication media where the time and space given to the programs are of a public nature.

School groups may not participate in events that fall into any of the following classifications:

1.  Events that are for the purpose of private gain or for the advertising of any commercial project or product. A school name, the names of school-sponsored groups or school equipment shall not be exploited in events of a commercial nature.

2.  Events that are for the furtherance of any politically partisan interest.

3.  Events that are primarily for the furtherance of any religious concern.

4.  Events that cause undue amount of interference with the regular school program, or that cause an excessive amount of absence due to rehearsal or preparation.

In questionable cases, the matter shall be referred to the Board.

Adopted: November 4, 1987
Reviewed: December 5, 2006

In determining which contests or activities might be educationally desirable for school-wide participation, only those activities of the highest educational value and greatest potential worth for school youth should be considered. In general, participation should not require instructional time or excessive teacher supervision. Preference should be given to activities which make it possible for individual students to work out solutions and creations through their own efforts.

Service activities or contests initiated at the school level by staff and/or student government shall be reviewed by the building administrator for final approval. Approved contests, published each semester by NASSP and CASS, shall serve as guidelines for the secondary principals.

Adopted: October 19, 1987
Reviewed: December 5, 2006

The acceptance of trophies, prizes or awards from persons or organizations not connected with the schools is not approved unless they conform to the policy of the Board of Education and the corresponding administrative regulations providing for awards for distinguished success in any school activity.

(cf. 5450  Awards for Achievement)

Adopted: October 19, 1987
Reviewed: December 5, 2006

All personnel shall seek to educate students in the services performed by the humanitarian agencies and shall encourage students to participate in their financial support as a social and community project, but no fund-raising drives are to be conducted by non-school agencies or for non-school activities among the school children, except as provided by law and approved by the Board of Education.

(cf. 1130 - Fund Raising for Non School Purposes)
(cf. 1312 - Soliciting Funds from and by School Personnel)

Adopted: October 19, 1987
Reviewed: December 5, 2006

Community Relations

Non-School Promotions and Advertising

Students must be protected from possible exploitation in considering requests that they be used in advertising or promoting the interest of any non-school agency or organization.  Within that context:

1. The schools may cooperate in furthering the work of any non-profit community-wide social service agency, provided that such cooperation does not restrict or impair the educational program of the schools.

2. The schools may use films or other educational materials bearing only simple mention of the producing firm, and providing such materials can be justified on the basis of their actual educational values.

3. The Superintendent may, at his/her discretion, announce or authorize to be announced, any lecture, community activity or film of particular educational merit.

4. The schools may, upon approval of the Board of Education, cooperate with any agency in promoting activities in the general public interest, and which promote the education or other best interests of the student.

5. No advertising material may be posted on school grounds or distributed to students which, in the opinion of school authorities, would contribute to the personal gain of an individual, business, or company, except as follows:

6. Educational material used by staff for educational purposes.

7. Samples, calendars, supply catalogs, etc., which may be distributed to staff for study, purchasing or routine classroom use, with administrative approval.

Adopted:  October 19, 1987
Reviewed:  December 5, 2006
Reviewed:  June 4, 2019

The Board recognizes the important role the media outside of the schools serve in reporting information about the district's program, services and activities. Therefore, the district will make every reasonable effort to provide access to students when a request is made by the media.

School principals shall be authorized to grant permission and set parameters for media access to students in their respective schools.

Media representatives shall be required to report to the administration for prior approval before accessing students involved in instructional programs and activities not attended by the general public. For activities attended by the general public, including school athletic and performing arts events, permission shall not generally be required.

Media representatives wishing to photograph or identify particular students must obtain parental or guardian consent. Such permission shall not be required before photographs, videotapes, and/or articles referring to students involved in athletic and performing arts events may be published.

Parents who do not want their student interviewed, photographed or videotaped by the media may direct their student accordingly and shall inform the school principal in writing at the beginning of each school year.

District employees may release student information to the media only in accordance with applicable provisions of the education records law and Board policies governing directory information and personally identifiable information.

Parents will be advised of the district's media access to student policy at the time of the student's registration and each fall in the student/parent handbook.

(cf. 5120  Access to Student Records and Confidentiality

Legal Reference: Connecticut General Statutes:

1-213 Access to public records. Exempt records. 
10-209 Records not to be public.
Federal Family Educational Rights and Privacy Act, Sec. 438, 20 U.S.C. Sec. 1232g (1988).
Title I - Amendments to the Individuals with Disabilities Act (PL 105-17).

Adopted: December 5, 2006

If any student is to be filmed or videotaped and will be identified or a primary subject of the filming or videotaping, prior written consent shall be obtained from the student's lawful custodian.

Additionally, if a student is disabled or exceptional and if such student will be identifiable as such on the film or videotape, prior written consent to be so identified shall be obtained from the student's lawful custodian.

Videotaping and filming of school district employees shall have the prior written consent of the building principal and the participating employees. If film or videotape is to be used for any purpose other than the purpose set forth on the employee consent form, then release/ waiver forms shall be obtained from each participating employee and his/her principal.

This policy does not apply to videotaping for the purposes of school or bus security.

Adopted: December 5, 2006

Printed materials may be distributed to parents by students as inexpensive means of mass communications. At the same time, this procedure can prove objectionable to parents and the school district if overdone.

All requests from groups or individuals to have students distribute materials to parents in the community, with the exception of requests from school-connected organizations like parent-teacher organizations or Board-appointed committees, will be referred to the office of the Superintendent or his her designee to determine whether the requests comply with overall school purposes and policy.

The Superintendent or his/her designee may approve such distribution providing:

1.  The materials relate to the school, community, local recreational or civic activities.

2.  The materials do not relate to any religious belief or activity, or promote private gain, or political position.

3.  The materials do not promote any political party or candidate.

4.  The materials are to be distributed at no cost to the schools.

On issues to be decided at referenda, information distributed by school personnel or Board of Education members, whether through students or otherwise, may only provide information on the time, date, location, and question of the referenda and may not advocate positions on the referenda questions.

Legal Reference: Connecticut General Statutes:

9-369b Explanatory text relating to local questions

Adopted: December 5, 2006

The West Hartford Board of Education may award a high school diploma to a veteran of World War II who left high school prior to graduation in order to serve in the armed forces of the United States and did not receive a diploma as a consequence of such service.

A veteran of World War II is defined as any person honorably discharged from or released under honorable conditions from active service in the armed forces, whose service lasted at least ninety (90) days and occurred between December 7, 1941 to December 31, 1946. The armed forces are defined as the United States Army, Navy, Marine Corps, Coast Guard and Air Force.

Legal Reference: Connecticut General Statute:

10-221a High School Graduation Requirements. Diplomas for Veterans of World War II

Adopted: October 3, 2000
Reviewed: December 5, 2006

The West Hartford Board of Education (the “Board”) prohibits smoking, including smoking using an electronic nicotine delivery system (e.g., e-cigarettes), electronic cannabis delivery system, or vapor product, within any of its schools, including in any area of a school building, including but not limited to any indoor facility owned or leased or contracted for, and utilized by the Board for the provision of routine or regular preschool, kindergarten, elementary, or secondary education or library services to children, or on the grounds of such school, or at any school-sponsored activity.

The following definitions shall apply to this policy:

“Any area” shall mean the interior of a school building and the outside area within twenty-five feet of any doorway, operable window or air intake vent of a school building.

“Cannabis” shall mean marijuana, as defined in Conn. Gen. Stat. § 21a-240.

“Electronic cannabis delivery system” shall mean an electronic device that may be used to simulate smoking in the delivery of cannabis to a person inhaling the device and includes, but is not limited to, a vaporizer, electronic pipe, electronic hookah and any related device and any cartridge or other component of such device.

“Electronic nicotine delivery system” shall mean an electronic device used in the delivery of nicotine to a person inhaling from the device and includes, but is not limited to, an electronic cigarette, electronic cigar, electronic cigarillo, electronic pipe or electronic hookah and any related device and any cartridge or other component of such device, including, but not limited to, electronic cigarette liquid or synthetic nicotine.

“School-sponsored activity” shall mean any activity sponsored, recognized or authorized by the Board and includes activities conducted on or off school property.

“Smoke” or “smoking” shall mean the burning of a lighted cigar, cigarette, pipe or any other similar device, whether containing, wholly or in part, tobacco, cannabis or hemp.

“Vapor product” shall mean any product that employs a heating element, power source, electronic circuit or other electronic, chemical or mechanical means, regardless of shape or size, to produce a vapor that may or may not include nicotine or cannabis and is inhaled by the user of such product.

The Board further prohibits smoking including smoking using an electronic nicotine delivery system (e.g., e-cigarettes), electronic cannabis delivery system, or vapor product on the real property of any administrative office building. Real property means the land and all temporary and permanent structures comprising the district’s administrative office building(s) and includes, but is not limited to storage facilities and parking lots.]

Legal References:

Conn. Gen. Stat. § 10-233a(h)
Conn. Gen. Stat. § 19a-342
Conn. Gen. Stat. § 19a-342a
Conn. Gen. Stat. § 21a-415
Conn. Gen. Stat. § 53-344b
June Special Session, Public Act No. 21-1
Pro-Children Act of 2001, Pub. L. 107-110, 115 Stat. 1174, 20 U.S.C. § 7183

Adopted: October 17, 2023

Because of the many support services which the local law enforcement and fire departments provide to the schools, staff and students, the Board of Education desires to maintain the best possible relationships with those agencies, bearing in mind the responsibility the schools have to see that the legal rights of staff and students are properly protected.

The Superintendent is directed to establish lines of communication with local law enforcement and fire departments in order to effect the kinds of cooperation needed for the:

Security of the school facilities;
Safety of students and staff; and
Better education of the students concerning law enforcement and fire prevention.

Legal reference: Connecticut General Statutes:

10-221 Boards of education to prescribe rules.
53a-185 Loitering in or about school grounds: Class C Misdemeanor
54-76j Disposition upon adjudication as youthful offender

Adopted: February 6, 1989
Reviewed: December 5, 2006

I. Definitions:

A. Deadly Weapon means "any weapon, whether loaded or unloaded, from which a shot may be discharged, or a switchblade knife, gravity knife, billy, blackjack, bludgeon, or metal knuckles."  Conn. Gen. Stat. § 53a-3 (6).

B. Firearm means "any sawed-off shotgun, machine gun, rifle, shotgun, pistol, revolver or other weapon, whether loaded or unloaded from which a shot may be discharged."  Conn. Gen. Stat. § 53a-3 (19).

C. Peace Officer means “a member of the Division of State Police within the Department of Emergency Services and Public Protection or an organized local police department, a chief inspector or inspector in the Division of Criminal Justice, a state marshal while exercising authority granted under any provision of the general statutes, a judicial marshal in the performance of the duties of a judicial marshal, a conservation officer or special conservation officer, as defined in section 26-5, a constable who performs criminal law enforcement duties, a special policeman appointed under section 29-18, 29-18a or 29-19, an adult probation officer, an official of the Department of Correction authorized by the Commissioner of Correction to make arrests in a correctional institution or facility, any investigator in the investigations unit of the office of the State Treasurer, an inspector of motor vehicles in the Department of Motor Vehicles, who is certified under the provisions of sections 7-294a to 7-294e, inclusive, a United States marshal or deputy marshal, any special agent of the federal government authorized to enforce the provisions of Title 21 of the United States Code, or a member of a law enforcement unit of the Mashantucket Pequot Tribe or the Mohegan Tribe of Indians of Connecticut created and governed by a memorandum of agreement under section 47-65c who is certified as a police officer by the Police Officer Standards and Training Council pursuant to sections 7-294a to 7-294e, inclusive.”  Conn. Gen. Stat. § 53a-3 (9).

D. Real Property means the land and all temporary and permanent structures comprising the district's elementary and secondary schools, and administrative office buildings.  Real property includes, but is not limited to, the following:  classrooms, hallways, storage facilities, theatres, gymnasiums, fields and parking lots.

E. School-Sponsored Activity means “any activity sponsored, recognized or authorized by a board of education and includes activities conducted on or off school property."  Conn. Gen. Stat. § 10-233a(h).

II. Prohibition of Deadly Weapons and Firearms

In accordance with Conn. Gen. Stat. § 29-28(e) and § 53a-217b, the possession and/or use of a deadly weapon or firearm on the real property of any school or administrative office building in this district, on school transportation, or at a school-sponsored activity, is prohibited, even if the person possessing the deadly weapon or firearm has a permit for such item.

III. Peace Officer Exception

A peace officer engaged in the performance of his or her official duties who is in lawful possession of a deadly weapon or firearm may bring such item on the real property of any school or administrative office building in this district, on school transportation, or to a school-sponsored activity. 

IV.        Other Exceptions

Persons in lawful possession of a deadly weapon or firearm may possess such item on the real property of any school or administrative office building in this district, on school transportation, or to a school-sponsored activity, if:

A. The person brings the deadly weapon or firearm on the real property of any school or administrative office building, on school transportation, or to a school-sponsored activity for use in a program approved by school officials.  In such case, the person must give school officials notice of his/her intention to bring such item, and the person must receive prior written permission from school officials.

B. The person possesses the deadly weapon or firearm on the real property of any school or administrative office building, on school transportation, or at a school-sponsored activity pursuant to a written agreement with school officials or a written agreement between such person's employer and school officials.

V. Consequences

A. Unless subject to one of the exceptions listed above, any person who possesses a deadly weapon or firearm on the real property of an elementary or secondary school in this district, or administrative office building, on school transportation, or at a school-sponsored activity, whether or not the person is lawfully permitted to carry such deadly weapon or firearm, will be reported to the local police authorities once school officials become aware of its possession.

B. A student who possesses and/or uses any deadly weapon or firearm on the real property of an elementary or secondary school in this district, or administrative office building, on school transportation, or at a school-sponsored activity in violation of this policy shall be disciplined in accordance with Board of Education Student Discipline Policy.

C. The Board of Education reserves the right to forbid anyone caught possessing a deadly weapon or firearm on the real property of its school buildings or administrative office buildings, on school transportation, or at a school-sponsored activity, from using any and all school facilities.

Legal References:

Connecticut General Statutes § 10-233a, § 10-244a, § 29-28(e), § 53a-3, § 53a-217b

Adopted: January 17, 2023

The Board of Education believes that it has an obligation beyond that imposed by law to work with the appropriate fiscal authority at all stages of the budgeting process in order to develop the kind of understanding of the needs of the schools and the students which will work for the betterment of education in our community.

The Board of Education accepts the legal requirement that it meets and negotiates with the fiscal authority, and further, it will do everything in its power to cooperate with the fiscal authority toward the development of a sound fiscal base for the operation of the schools.

Legal Reference: Connecticut General Statutes:

10-153d. Meeting between board of education and fiscal authority required. Duty to negotiate.

Adopted: October 19, 1987
Reviewed: December 5, 2006

In order to assist individuals who may experience sudden cardiac arrest or a similar life-threatening emergency during the school’s normal operational hours, during school-sponsored athletic practices and athletic events taking place on school grounds, and during school-sponsored events not occurring during the normal operational hours of the school, the West Hartford Board of Education (the “Board”) maintains at each school under the Board’s jurisdiction, automatic external defibrillators (“AEDs”) and school personnel trained in the operation of such automatic external defibrillators and the use of cardiopulmonary resuscitation. It is the policy of the Board to support the use of these automatic external defibrillators and trained school personnel during medically appropriate circumstances.

Requirements concerning the use and maintenance of AEDs are set forth in the accompanying Administrative Regulations as may be supplemented by or amended by the Administration from time to time.

For purposes of this policy and the accompanying regulations, an AED is a device that:

1) is used to administer an electric shock through the chest wall to the heart;

2) contains internal decision-making electronics, microcomputers or special software that allows it to interpret physiologic signals, make medical diagnosis and, if necessary, apply therapy;

3) guides the user through the process of using the device by audible or visual prompts; and

4) does not require the user to employ any discretion or judgment in its use.

Legal References:

Connecticut General Statutes

§ 19a-175 Definitions

§ 52-557b Good Samaritan Law

§ 10-212d Availability of Automatic External Defibrillators in Schools

Regulations of Connecticut State Agencies

Department of Public Health § 19a-179-1 et seq.

Adopted: January 17, 2023

Communication with State/Federal Government

The Board of Education, both directly and through its state association, shall carry on an aggressive program to secure approval of laws and regulations from the state legislature which the Board feels to be in the best interest of the school district. This policy shall include the pursuit of adequate and equitable sources of revenue to support the local public schools.

Adopted: February 6, 1989
Reviewed: December 5, 2006

Communication with State/Federal Government

In order to bring the full benefit of state and federal aid programs to bear upon the needs of the school district, it is the policy of the Board to maintain close liaison with the state department of education and appropriate federal agencies and to cooperate with them fully in providing improved educational services.

The administration is encouraged to seek financial assistance through grants, where appropriate. Grant applications are to be submitted to the Board for approval prior to their submission or making a commitment to the state or federal agency involved. Exceptions are allowed if timelines are a factor.

Adopted: February 6, 1989
Reviewed: December 5, 2006

Membership in recognized associations such as the Connecticut Association of Boards of Education will be maintained by the schools for several reasons, including:

1.  the in-service education benefits to our staff and Board of Education which come from participation in meetings, conferences, clinics and conventions.

2.  access to the communication media of such associations, such as newsletters, periodicals and advisory services.

3.  representation in actions affecting education in general and our school district in particular.

The Superintendent of Schools is authorized to budget funds for membership and to pay the costs of adequate participation of Board of Education, administration and staff in the activities of such associations to achieve the purposes listed above.

Adopted: October 19, 1987
Reviewed: December 5, 2006

The Board of Education recognizes the need and the worth of cooperative relationships with other schools, school districts, colleges and educational organizations. It encourages members of the school staff to work with their counterparts in such organizations on educational matters within the framework established by the statutes, state regulations and Board of Education policy.

However, the academic coursework and programs, including athletics, performing arts, and school-based extracurricular activities, may only be utilized by students enrolled in and in good standing in the West Hartford Public Schools. Exceptions may be made by the administration where necessary to comply with federal and state law, or the requirements of interscholastic or other similar organizations of which the district is a member.

(cf. 6270 Home instruction for non-public pupils)

Adopted: October 19, 1987
Revised: December 5, 2006

All school-sanctioned and school-funded mascots, symbols, images, and nicknames shall respect and be sensitive to diverse cultural values and the importance of inclusion.

Therefore, the use of mascots, symbols, images, or nicknames that are directly related to or commonly associated with any particular race or ethnicity is prohibited.

Acknowledging the long-standing tradition that has developed around the use of the names “Chieftain” and “Warrior,” the terms “Chieftain” and “Warrior” are expressly exempted from this prohibition.

The prohibition shall apply, however, to mascots, symbols, and images used in connection with the names “Chieftain” and “Warrior.”  It shall also apply to ALL other names or nicknames, including but not limited to school-sanctioned clubs, organizations, or activities.

The use of such mascots, symbols, images, or nicknames by independent, non-school-sanctioned clubs and organizations is strongly discouraged.

The Superintendent of Schools will develop and ensure the teaching of a curriculum that enhances understanding of Native American cultures.

Adopted: March 25, 2015

Mission of the WHPS

To inspire and prepare all students.

Equity and Anti-Racism Vision

We, the members of the WHPS, dedicate ourselves to the pursuit of equity. Equitable schools are those that value and honor ALL in our community as unique individuals capable of maximizing their true potential. We make a solemn promise to identify and dismantle all elements of systemic racism and historical inequities. We vow to clear paths, with a relentless duty to those in traditionally marginalized groups. We pledge to partner with ALL families in the service of the success of each child.  --  Adopted 2020

Every student in the West Hartford Public Schools (WHPS) has the right to access opportunities and educational programs or activities that cultivate their unique gifts, talents, and interests, regardless of race, color, religion, age, sex, sexual orientation, national origin, alienage, ancestry, disability, gender identity or expression, or any other basis protected by State or Federal law. Every student has the right to an authentic feeling of belonging and safety. We acknowledge that current and historical systems of racism, privilege, and oppression impede student progress. Therefore, it is our moral imperative and statutory charge to identify and eliminate barriers and inequitable practices that perpetuate disparities across student groups. As an anti-racist organization, it is our collective responsibility to ensure full, safe, and equitable participation for all students, in every area of our educational programs. As a Board of Education, we have a statutory duty to implement the State’s educational interest, which includes the duty to reduce racial, ethnic, and economic isolation of our students. We strive to reach these goals in the following ways:

Budget and Resource Allocation

WHPS will strive to allocate resources and funds to meet the needs of all students, while directly targeting interventions and supports that address identified inequities and help maintain school cultures that support our mission to enhance our global community.

Recruitment and Retention

WHPS will utilize innovative approaches and strive to recruit and retain high qualified, certified staff across all areas and leadership levels who reflect the diversity of our community and share our commitment to antiracism and antibias. Deliberate investment strategies will be vital to recruit, support, and retain educators and support staff, especially those from underrepresented racial, ethnic, gender, and linguistic backgrounds.

High-Quality Curriculum, Instruction, and Opportunities
Academics, Co-Curricular, and Extracurricular/Enrichment

WHPS will commission resources to ensure the narratives, lived experiences, and perspectives of students from a wide variety of backgrounds are reflected in the curriculum and provide an authentic voice to reflect diversity and inclusion. In order for under-represented students to access the full curriculum, including in the areas of arts and computer science education, students must see the value of these fields of study as central to society. Special care will be taken to ensure that students have ongoing opportunities to see their identities represented positively in the curriculum. Curriculum review teams will include educators from historically or traditionally marginalized groups.

Professional Development

WHPS will design professional learning, training, and support to foster understanding of human biases, as well as the historical and systemic root causes of inequity, and offer research-based means of intentionally countering trends of predictable disparity and disproportionality.

Family and Community Partnership
Engagement, Balance/Representation

WHPS will create and maintain ongoing opportunities for communication among parent/ caregiver, school, and community partnerships that honor and celebrate the strengths and assets of diverse identities and experiences to support student wellness and success. A balanced representation of home/school partnerships will help inform, identify, and address challenges encountered.

Environment/Climate

WHPS will strive to ensure that students, staff, and families are valued, respected, and heard. We recognize the ongoing need for antibias education to support the healthy development of each of our students. Discrimination, bias, or harassment toward any individual or group will not be tolerated, and we commit to our work in this area. We will encourage all members of the school community to develop a feeling of individual ownership of this responsibility to ensure safe and nurturing learning environments.

Accountability 
Structures, Systems, and Data Analysis

WHPS, through a process of continuous quality improvement, will delineate structures, accountability systems, and metrics that enable the identification and analysis of inequities in access, opportunities, and outcomes for all students, and in particular those groups that have been traditionally and historically marginalized. WHPS will collect data using equity-conscious measures to support clear reporting on goals and outcomes.

Adopted: June 1, 2021

The West Hartford Board of Education (the “Board”) will develop and implement an all-hazards district security and safety plan with a school-specific annex for each school within the district or a school security and safety plan for each school within the district to bolster their existing emergency preparedness, response capability and school safety and security measures and to best meet all-hazards threats.

Security and safety plans will be based on the school security and safety plan standards developed by the Connecticut Department of Emergency Services and Public Protection and will adhere to the requirements of state law.

Security and safety plans should be kept securely and will only be provided to the Board, school staff and administration, members of the school security and safety committees, members of state and local law enforcement, first responders, local municipal officials or other persons authorized by the Superintendent (e.g., consultants, contractors). Pursuant to Connecticut General Statutes §1-210(b)(19), the plan will not be available to the public.

Legal References:                     

State Law:

Conn. Gen. Stat. §1-210 (b)(19)
Conn. Gen. Stat. §10-222k
Conn. Gen. Stat. §10-222m
Conn. Gen. Stat. §10-222n
Conn. Gen. Stat. §10-231
Conn. Gen. Stat. §28-7

State Standards:

Connecticut Department of Emergency Services and Public Protection, School Security and Safety Plan Standards.

Federal Guidance:

Federal Emergency Management Agency, Guide for Developing High-Quality School Emergency Operations Plans, June 2013

Adopted: December 20, 2022