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BYLAWS
OF
THE
FLORENCE E. SMITH
SCHOOL OF SCIENCE, MATH &
TECHNOLOGY
PARENT-TEACHER
ORGANIZATION
ARTICLE 1. NAME
This organization shall
be known as the
Parent-Teacher
Organization, herein the "PTO."
ARTICLE II.
PURPOSE
The purpose of this
organization shall be to further
the education and
well-being of students of the
Florence E. Smith School
(herein referred to as
Smith School) by
encouraging and coordinating Parent
involvement and support
for Smith School students,
families, teachers,
staff and programs.
ARTICLE Ill.
MEMBERSHIP IN THE PARENT-TEACHER
ORGANIZATION
All Parents or guardians
(herein Parents) of
students, teachers, and
administrators at Smith
School shall be eligible
for PTO membership and the
Executive Board will
assess dues annually as set the
Board.
ARTICLE IV.
PARENT-TEACHER ORGANIZATION EXECUTIVE
BOARD
The PTO will elect
officers of the Executive Board,
who shall act as a
liaison among the members of the
PTO, Teachers (and
staff), Parents, Students, and
Administrators of Smith
School.
ARTICLE V. MEMBERSHIP
ON THE PARENT-TEACHER
ORGANIZATION EXECUTIVE
BOARD
The PTO Board shall have
a minimum of 10 individuals
and a maximum of twenty
individuals. The Nominating
Committee may select
more than one person to fill a
position, but when a
vote of the PTO Board is taken,
each individual shall
have one vote.
ARTICLE VI. PTO
EXECUTIVE BOARD
The Executive Board of
the PTO shall consist of the
President/Co-Presidents,
Vice-President
(s)/Principal,
Treasurer. Recording Secretary,
Corresponding Secretary,
Fundraising Coordinator,
Room Parent Coordinator,
Volunteer Coordinator, PT
Council Representative,
and Board of Education
Representative.
Each shall be official
members of the PTO and shall
be current with
membership dues.
ARTICLE VII. MEMBERS
OF THE PTO EXECUTIVE BOARD
Section 1.
President/Co-Presidents
The duties of the
President/Co-Presidents shall be:
To meet with the
Principal to determine the agenda
for PTO meetings.
To preside over meetings
To enforce the due
observance of the bylaws
To call special
meetings
To represent the PTO
at town wide related meetings
and events
To perform such duties
as the office may require
Section 2. Vice
President(s)
The duties of the
Vice-President(s) shall be:
To meet with the
Principal to determine the agenda
for PTO meetings
To assist the
Treasurer
To represent the PTO
at town wide related meetings
and events
To perform such duties
of the President as may
require
To perform the duties
of President (s) in event of
the inability of the
President(s) to serve
Section 3. Treasurer
The duties of the
Treasurer shall be:
To monitor and provide
monthly reports of the
finances of the PTO
Executive Board
To oversee the
preparation of an annual budget for
the PTO
To keep an accurate
record of receipts and
expenditures by the
PTO
Section 4. Recording
Secretary
The duties of the
Secretary shall be:
To keep accurate
records of each meeting
To be custodian of all
meetings, reports and
documents
To keep attendance
records of each meeting
Section 5. Corresponding
Secretary
The duties of the
Secretary shall be:
To take care of
correspondence
To provide updates for
the PTO News on the Smith
School website
To assist with
publicity for events and activities
throughout the school
year
To notify members of
regular meetings
To support school
events by providing hospitality
at designated events
Section 6. Room Parent
Coordinator
The duties of the Room
Parent Coordinator shall be:
To serve as a
supportive resource to classroom
Teachers
To serve as a liaison
between Teachers and Parents
to facilitate classroom
events
To work on special
projects to engage Parents in
PTO and School-sponsored
events
Section 7. Volunteer
Coordinator
The duties of the
Volunteer Coordinator shall be:
To recruit Parent
volunteers for PTO committees,
events and
activities
To distribute the
names of these volunteers to the
Chairpersons or these
committees, events and
activities.
To maintain a list of
annual events that require
Parent volunteers
To facilitate
communication between Parents,
Teachers, and the PTO as
it relates to events and
activities
Section 8. PT Council
Representative
It shall be the duty of
the PT Council
representative to attend
monthly town-wide PT
Council meetings and
carry out duties as assigned by
Council for each school
representative and provide
updates to the Smith
School PTO Executive Board.
Section 9. Board of
Education Representative
It shall be the duty of
the Board of Education
representative to attend
monthly Board of Education
meetings and carry out
duties as assigned by Board
of Education for each
school representative and
provide updates to the
Smith School PTO Executive
Board.
Section 10. Teacher
Representative
It shall be the duty of
the Teacher Representative
to attend PTO meetings
and speak on behalf of Smith
School teachers on PTO
matters.
Section 11.
Non-Liability of Directors
The PTO Executive Board
shall not be liable for the
debts, liabilities
and/or other obligations of the
Organization.
Section 12. Quorum
A majority of the PTO
Executive Board members shall
constitute a quorum and
any action by the majority
may constitute the
action of the Board.
ARTICLE VIII. TERM OF
OFFICE OF PTO EXECUTIVE
BOARD
All members of the PTO
Executive Board shall serve
for a period of at least
two years. A member of the
PTO Board may be ejected
to serve another
consecutive term. No
person shall serve more than
three consecutive terms
on the PTO Board
The term for members the
PTO Executive Board shall
commence at the final
PTO Board meeting of the
school year
ARTICLE IX. VACANCIES
A vacancy occurring in
any office of the Executive
Board shall be filled
for the balance of that term
by a person nominated by
the Nominating Committee
with the approval of the
Executive Board.
A person filling a
vacant position shall serve in
that position until the
end of the term of that
position.
ARTICLE X.
COMMITTEES
The Executive Board as
required to carry out the
work of the PTO may
create committees. The President
(s) or Vice-President
(s) shall be an ex officio
member of all
Committees. The PTO Executive Board
shall approve the
appointment of Committee
chairpersons, which
shall include the following
positions as
required:
Section 1. Nominating
Committee
The duties of the
Nominating Committee shall be:
To act as a liaison between the Parents and the
PTO Board
To act in coordination
with the Parents and
teachers to seek out
other Parents to identify
Parents who may be
interested in serving on the PTO
Board
To coordinate
activities and social events related
to the nomination of
officers
To bring to the PTO
Board issues of concern
related to the election
of officers for the Board
To provide a slate of
nominees for election of
officers for the PTO
Executive Board
Section 2. Book Fair
Committee
The duties of the Book
Fair Chairperson shall be to
coordinate an annual
Book Fair with proceeds to
benefit Smith School
students and the library.
Section 3. Events
Chairpersons
Events may be chaired by
Executive Board Members or
designated Events
Chairperson(s). The
responsibilities shall be:
To serve as a liaison
between the Executive Board,
Parents, Teachers, and
Staff to help coordinate
events
To coordinate
activities PTO-supported events
including, but not
limited to:
o Math & Science Night
o The Sock Hop
o Bingo Night
o World of Food
o Spring Fair
To report all receipts
and expenditures to the
Treasurer
ARTICLE XI.
NOMINATING COMMITTEE
Section 1. Membership of
the Nominating Committee
The Nominating Committee
shall consist of PTO
members who are not
members of the Executive Board.
When possible, efforts
should be made to include
representatives from the
various grade le
represented at Smith
School.
Section 2.
Nominations
The Nominating Committee
shall make nominations to
the PTO Executive Board
by the last day of March
each year, in accordance
with guidelines established
and approved by the PTO.
Nomination the Executive
Board and other members
of the PTO shall require
ratification by a
majority vote of if Smith School
Parents.
At the April or May
meeting, the PTO Executive Board
and the Nominating
Committee shall present a slate
of members for the PTO
members for the following
term. A majority vote in
favor of such nominations
by those in attendance
at such meeting shall be
required for
ratification of the Nominating
Committee slate.
ARTICLE XII.
MEETINGS
General (Full) meetings
of the PTO shall be held at
least twice a year in
conjunction with a Fall and
Spring PTO Executive
Board meeting.
The PTO Executive Board
shall meet at least once per
calendar year with
consideration for the December,
February and April
vacation schedules. Monthly meets
are ideal. The meetings
shall be open to all Smith
School Parents.
Executive Boards members at the
first meeting of the
newly elected board members
shall determine dates
and times.
The Smith School Parents
and Teachers shall be
apprised of the meeting
dates at the beginning of
the school year.
ARTICLE XIII.
OPERATING BUDGET
Section 1. Fiscal
Year
The fiscal year of the
Organization shall be July 1
June 30.
Section 2. Operating
Budget
The incoming Executive
Board members shall establish
the operating budget
with the assistance of the
outgoing
President/Co-Presidents and Treasurer. The
PTO shall approve said budget.
ARTICLE XIV.
AMENDMENTS TO THE BYLAWS
The Bylaws may be
amended at any regular or special
meeting of the PTO
Executive Board by a two-thirds
vote of the members
present, provided that the
proposed changes have
been presented for discussion
at the previous meeting
of the PTO Board and that
written notification of
the proposed vote has been
given to the Board at
least seven (7) days in
advance of the meeting
at which the amendments are
to be voted upon. The
amendments become effective
upon approval.
ARTICLE XV.
PARLIAMENTARY AUTHORITY
Roberts Rules of Order
Revised shall govern the
Association in all cases
in which they are
applicable and in which
they are not in conflict
with these Bylaws.
ARTICLE XVI.
MISCELLANEOUS
Any situation not
specifically defined in the
aforementioned Articles
shall be resolved by a
majority vote of the
members present at a meeting of
the PTO Executive Board,
provided the PTO Board has
been informed of the
vote at the previous meeting. |
