Table Of Contents

Power Point- Level II Teacher Training

Starting a Power Point Presentation 1

Layout 3

Working with slides 4

Bullets 5

Text Boxes 7

Spell check 8

Changing the color scheme of a template 9

Clipart 11

Adding an Image file 12

Auto Shapes 13

Word Art 15

Slide Animation 16

Slide Transitions 18

Starting a Power Point Presentation

A dialog box with four choices will appear when you open Power Point. Each of these options is explained on following pages. If Power Point is already open or this box does not appear, select File|New from the menu bar.

AutoContent Wizard
The AutoContent Wizard provides templates and ideas for a variety of presentation types. To use the wizard, click the Next button on the bottom of each page after making necessary choices.

Design Template
Power Point provides many templates with different backgrounds and text formatting to begin your presentation. Preview each design by highlighting the template name on the list. Press OK after you have chosen the design.

Blank Presentation
Select Blank Presentation to build the presentation from scratch with no preset graphics or formatting.

Open an Existing Presentation
Select this option to open a Power Point presentation that already exists. Select the folder the file is located in from the Look in: drop-down menu and highlight the file on the list. Click Open to open the presentation.

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Layout

Auto Layout
After selecting the presentation type, you will be prompted to choose the layout of the new slide. These layouts include bulleted lists, graphs, and/or images. Click on each image and a description will be printed in the message box. Highlight the layout you want and click OK. Objects on these layouts objects can be deleted or changed. Also objects like text boxes can be added to the blank slide.

Working with slides

Insert a new slide
Follow these steps to insert a new slide into the presentation:

1. In the Outline window, select the slide you want the new slide to appear after by clicking the slide's number.
2. Select Insert|New Slide from the menu bar or click the new slide button on the standard toolbar.
3. Choose the page layout from the window and press OK.
4. A duplicate slide can also be added. This would have the same format as the rest of the sides.

Applying a Design Template
To add a design template or changing the existing one, selection Format/ Apply Design Template from the menu bar. Select the template and click Apply.

Changing Slide Layouts
To change the layout template of the slide select Format|Slide Layout from the menu bar. Select one of the layout thumbnail images and click Apply.

Master Slide:

When changing the font size, color or any editing that pertains to all the slides use the Master Slide to do this. Master slide can be found under the View menu

Bullets

Bulleted lists allow you to display the main points of your presentation on slides. The text box on design templates already includes bulleted lists. To go to the next line without adding another bullet, hold down the SHIFT key while pressing ENTER. Press the ENTER key to return to the next line and add a new bulleted item.

Bulleted List from a Text Box
If you are not creating a bulleted list from an existing placeholder on a design template, or if you would like to add an additional bulleted list, follow these steps to create a new list:

1. In slide view, create a text box by selecting Insert|Text Box from the menu bar.
2. "Draw" the text box on the slide by holding down the left mouse button while you move the mouse until the box is the size you want it.
3. Choose Format|Bullets and Numbering from the menu bar.
   
4. Change the Size of the bullet by changing the percentage in relation to the text.
5. Choose a color for the bullet from the Color menu. Click More Colors for a larger selection.
6. Select one of the seven bullet types shown and click OK.
   Click the Picture button to view the Picture Bullet window. Select one of the bullets and click OK.
   
   

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7. Click the Character button to select any character from the fonts on the computer. Select a symbol font such as Wingdings or Webdings from the Bullets from drop-down menu for the best selection of icons.

Click on the characters in the grid to see them larger. Click OK when you have chosen the bullet you want to use.

8. Click OK on the Bullets and Numbering window and use the same methods described in the "Bulleted Lists on Design Templates" to enter text into the bulleted list.

Numbered List
These can be formatted the same way as bulleted lists.

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Text Boxes

Resizing a Text Box
Select a text box by clicking on it with the mouse. A border with nine handles will appear around the text box. The four handles on the corners will resize the length and the width of the box at once while the handles on the sides will resize only in one direction. Click one of the handles and drag it with the mouse. Release the mouse button when it is the size you want it to be. Move the text box by clicking and dragging the thick, dotted border with the mouse.

Text Box Properties
Change the colors, borders, and backgrounds of a text box from the Format AutoShape dialog box.

1. Activate the textbox by clicking on it and select Format|Colors and Lines from the menu bar.
2. Under the Colors and Lines tab, select a Fill color that will fill the background of the text box. Check the Semitransparent box if you want the slide background to show through the color.
3. Select a Line color that will surround the box as well as a Style or Weight for the thickness of the line and a Dashed property if the line should not be solid.

Delete a Text Box
To delete a text box from a template, simply click the border of the text box and press the DELETE key on the keyboard.

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Spell check

Change Case
Change the case of the characters in a paragraph by selecting Format|Change Case from the menu bar without having to retype the text.

• Sentence case - Capitalizes the first letter of the first word in each sentence.
• Lowercase and Uppercase - Changes the case of all the letters.
• Title case - Capitalizes the first letter of every word and reduces the rest to lowercase.
• Toggle case - The opposite of Title case, it makes the first letter of every word lowercase and capitalizes the remaining letters.

Spell Check
Correct the spelling in the presentation by selecting Tools|Spelling from the menu bar or by pressing the F7 key on the keyboard.

1. The spell checker will prompt you to make corrections of the first word that is spelled wrong.
2. If the word is spelled correctly, click Ignore or Ignore All if the same word appears several times during the presentation. If this word will appear in many presentations (such as your name), click Add to add the word to the dictionary and you won't be prompted by a misspelling again.
3. If the word is spelled wrong, highlight one of the Suggestions or type your own revision in the Change to box. Click Change to correct this occurrence of the word or Change All to correct all occurrences of the word in the presentation.
4. Click Close to abort the spelling check early.
5. When the spell checker has finished. click OK.
   
   

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Changing the color scheme of a template

The colors of pre-designed slide templates can be changed and a color scheme can be added to blank presentations. This page explains how to add color schemes and background images to slides.

Color Schemes

1. Select Format|Slide Color Scheme from the menu bar.
2. Click one of the preset color scheme thumbnail images in the Color schemes box.
   
3. Click the Preview button to see how the scheme will appear on the slide.
4. To make changes to the color scheme, click the Custom tab on the dialog box.
   
5. Change the colors of the slide elements by selecting the color swatch beside the name of the element and clicking the Change color button.
6. Highlight one of the colors from the Text and Line Color window or select the Custom tab to view more color choices and click OK when finished.
   
   
7. When you have finished all color formatting, click Apply to All to apply the color scheme to all the slides in the presentation or Apply to add the scheme only to the current slide.

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Backgrounds

Follow these steps to add background colors and patterns to a slide:

1. Select Format|Background from the menu bar.
   
2. Select a color from the drop-down menu below the Background fill preview or choose More Colors... for a larger selection.

Do not forget to use the Master Slide to make changes that affect every slide.

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Clipart

To add a clip art image to a slide, follow these steps:

This is the Office 97 view.

Select Insert|Picture|Clip Art from the menu bar.

Click twice on the picture to insert it into the document.

This is the Office 2000 view

1. Select Insert|Picture|Clip Art from the menu bar or click the Picture button on the Drawing toolbar..
   
2. Click once on the image to want to add to the slide and a selection bar will appear.
3. Click once on the image you want to add to the slide and the following pop-up menu will appear:
   
4. Click the Close button in the top, right corner of the Insert Clip window to stop adding clip art to the slide.

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Adding an Image file

To add a photo or graphic from a file:

1. Select Insert|Picture|From File from the menu bar.
2. Click the down arrow button on the right side of the Look in: window to find the image on your computer.
3. Highlight the file name from the list and click the Insert button.
   

Click the down arrow to change the location of where the picture is.

**Make a folder on the desktop to store all graphics that you obtain from other sources. It is easy to save and retrieve from this area.

Editing A Graphic
Activate the image you wish to edit by clicking on it once with the mouse. Several handles will appear around the graphic. Click and drag these handles to resize the image. The handles on the corners will resize proportionally while the handles on the straight lines will stretch the image. By right mouse clicking the picture another formatting menu will appear.

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Auto Shapes

The AutoShapes toolbar allows you to draw a number of geometrical shapes, arrows, flow chart elements, stars, and other graphics on a slide. Activate the AutoShapes toolbar by selecting Insert|Picture|AutoShapes or View|Toolbars|AutoShapes from the menu bar. Click the buttons on the toolbar to view the options for drawing each shape.

• Lines - After clicking the Lines button on the AutoShapes toolbar, draw a straight line, arrow, or double-ended arrow from the first row of options by clicking the respective button. Click in the slide where you would like the line to begin and click again where it should end. To draw a curved line or freeform shape, select curved lines from the menu (first and second buttons of second row), click in the slide where the line should appear, and click the mouse every time a curve should begin. End creating the graphic by clicking on the starting end or pressing the ESC key. To scribble, click the last button in the second row, click the mouse in the slide and hold down the left button while you draw the design. Let go of the mouse button to stop drawing.
• Connectors - Draw these lines to connect flow chart elements.

• Basic Shapes - Click the Basic Shapes button on the AutoShapes toolbar to select from many two- and three-dimensional shapes, icons, braces, and brackets. Use the drag-and-drop method to draw the shape in the slide. When the shape has been made, it can be resized using the open box handles and other adjustments specific to each shape can be modified using the yellow diamond handles.
  
• Block Arrows - Select Block Arrows to choose from many types of two- and three-dimensional arrows. Drag-and-drop the arrow in the slide and use the open box and yellow diamond handles to adjust the arrowheads. Each AutoShape can also be rotated by first clicking the Free Rotate button on the drawing toolbar . Click and drag the green handles around the image to rotate it. The tree image below was created from an arrow rotated 90 degrees.
  
• Flow Chart - Choose from the flow chart menu to add flow chart elements to the slide and use the line menu to draw connections between the elements.
• Stars and Banners - Click the button to select stars, bursts, banners, and scrolls.
• Call Outs - Select from the speech and thought bubbles, and line call outs. Enter the call out text in the text box that is made.
• More AutoShapes - Click the More button to choose from a list of clip art categories.

Each of the submenus on the AutoShapes toolbar can become a separate toolbar. Just click and drag the gray bar across the top of the submenus off of the toolbar and it will become a separate floating toolbar.

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Word Art

Add headlines in striking colors and shapes to your presentation using Word Art.

• Select Insert|Picture|WordArt from the menu bar or click the Word Art button on the Drawing toolbar.
• Choose a Word Art style from the listing and click OK.
  
• Enter the text in the Edit WordArt Text box and choose the font, size, and style for the text. Click OK.
  
• Use the white box handles around the word art to resize it on the slide.

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Slide Animation

Several animations for slide objects are available through the drop-down menus on the menu bar. First, select the text box or graphic that will be animated. Select Slide Show|Preset Animation and choose from one of the options. To select a different animation or turn the animation off, select the appropriate choice from the same menu. For more options, follow the procedure below:

1. Select Slide Show|Custom Animation from the menu bar.
2. Select the object on the slide that will be animated from the Check to animate slide objects list.
3. Under the Effects tab, select the animation type (or select "No Effect" to turn an animation off) and direction from the drop-down menus and select a sound if you wish.
4. Select an After animation effect if the text should change colors after the animation executes.
• Color palette - Select one of the color swatches or click More Colors for a larger selection. The text will change to the selected color when the mouse is clicked during the slide show.
• Don't Dim - This option erases all After Animation effects.
• Hide After Animation - Text will be immediately erased after the animation is completed.
• Hide on Next Mouse click - The text will be erased when the mouse is clicked.
5. Choose the style of displaying the text under the Introduce text section. The drop-down menu provides options for displaying the characters for each bulleted item. Select "All at once" for the text to appear immediately, "by Word" for the text to appear one word at a time, or "by Letter" for a typewriter effect that displays one letter at a time.
6. Click the Order & Timing tab to alter the order that the objects appear on the slide. Highlight the object in the Animation order box and click the Move arrows to move the object's position within the animation sequence. Under Start animation, choose "On mouse click" to activate the animation by clicking the mouse or "Automatically" for the animation to execute after a set number of seconds.
   
7. Click the Preview button at any time to preview the animation on the slide and click OK when finished.

Animation Preview
Select Slide Show|Animation Preview from the menu bar to view the Animation Preview window. Click anywhere within this window with the mouse to preview the animations that have been set. To hide the window, click the x close button in the top, right corner.

Slide Transitions

Add transition effects when changing slides by following these steps:

1. Select Slide Show|Slide Transition from the menu bar.
2. From the Effect section, choose a transition from the drop-down menu and notice the preview after the transition is selected. Select a speed for the transition as well.
3. Under Advance, check "On mouse click" for the slide transition to occur by clicking the mouse or using keystrokes or check "Automatically after" and a number of seconds if the transition should occur automatically.
4. Select a Sound if necessary and check the Loop until next sound if it should keep repeating until the next sound is played.
5. Click Apply to All if the transition effects should be added to every slide or Apply if the effects should be added only to the current slide.
6. Select Slide Show| Set up show to choose more options on setting up and running the show.