Library Collection Management
The purpose of the library collection is to support the curriculum, address the learning needs and interests of students in each school, and provide resources that are current and accurate. The collection includes fiction and nonfiction resources in a variety of formats including print books, eBooks, audiobooks, magazines and databases which are accessible online. Additionally, the collections reflect the diversity of our students including but not limited to: ability, economic background, ethnicity, families, gender, gender identity, geographic background, language status, race, religion and sexual orientation.
Evaluation and Selection of Resources
A certified library media specialist evaluates the existing collection and consults reputable, reliable reviewing tools and selection guides as well as curriculum documents. . Recommendations of students and staff are solicited and evaluated in relation to the current collection, the materials available and the limitations of the budget.
Selection criteria includes:
Acceptable reviews or recommendations in recognized reviewing tools, selection guides, standard bibliographies or award lists
Relationship of the item to the curriculum and potential for effective use
Recommendations and requests by students and staff
Author’s/creator’s significance and/or reputation
Importance of this subject matter to the collection
Scarcity of material on the subject
Timeliness or permanence of the work
Cost and limitations
Quality of writing
Appropriateness of format
Accuracy of information
Style and appropriate level of information need
Durability of the physical product
Materials in a series will be evaluated as individual titles
Utility (indexes, references, illustrations)
The collection undergoes continuous evaluation to meet the information needs of students and staff and make efficient use of space. A certified library media specialist conducts an annual inventory to identify missing items and weed sections of the collection on a six-year inventory cycle to ensure assessment of the entire collection.
Weeding criteria includes:
Science, travel, geography and technical information more than five years from the copyright date is examined.
Encyclopedias more than five years old from the copyright date are withdrawn from the reference collection.
Fiction that has not circulated for five years and is of no permanent value is withdrawn. Check the availability of the title as well as standard catalogs.
Superceded editions unless they contain unique materials (e.g. maps, bibliographies, charts).
Duplicate copies of once popular materials.
Obsolete and discredited or unauthorized information.
Almanacs, yearbooks, etc., more than five years old, unless year specific resources are required by the curriculum.
Items with torn or ragged covers, worn, soiled or yellowed or page(s) missing.
Newspapers and magazines replaced with online databases are withdrawn.
Nonprint resources that are damaged, soiled or worn.
Graphics exhibit poor visual quality (e.g. faded, off-color).
Audio is no longer clear.
Components of nonprint resources no longer function.
Data (Destiny Reports)
Top/Bottom Report—provides a list of the titles with the most or least circulations
Weeding Log—lists copies that were weeded, deleted or transferred
Consult the following web site for more specific criteria for weeding materials by format and Dewey class including fiction, easy readers/picture books, young adult, graphic novels and more.
CREW: A Weeding Manual for Modern Libraries