Student Records: Confidentiality
The Board of Education recognizes the legal requirements to maintain the confidentiality of student records. The procedures for the confidentiality of student records shall be consistent with federal statutes, including the Family Educational Rights and Privacy Act of 1974 (FERPA) and its implementing regulations, the No Child Left Behind Act of 2001, and the Connecticut General Statutes.
Safeguards shall be established by the school administration to protect the student and the student's family from invasion of privacy in the collection, maintenance and dissemination of information and to provide accessibility to recorded information by those legally entitled thereto.
The Superintendent shall be responsible for ensuring that all requirements under federal and state statutes shall be carried out by the district.
For the purpose of this policy:
Student record means any item of information directly related to an identifiable student, other than directory information, which is maintained by a school district or required to be maintained by an employee in the performance of his/her duties whether recorded in handwriting, print, computer media, video or audio tape, film, microfilm and microfiche. Student records include information relative to an individual student gathered within or without the school system and maintained within the school system, regardless of the physical form in which it is maintained. Any information maintained for the purpose of review by a second party is considered a student record.
Student record shall not include informal notes related to a student compiled by a school officer or employee which remain in the sole possession of the maker and are not accessible or revealed to any other person except a substitute teacher.
Directory Information includes the following: the student's name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student.
Legal Reference: Connecticut General Statutes:
1-19(b)(11) Access to public records. Exempt records.
7-109 Destruction of documents.
10-15b Access of parent or guardians to student's records.
10-154a Professional communications between teacher or nurse and student.
10-209 Records not to be public.
10-221b Boards of education to establish written uniform policy re treatment of recruiters.
11-8a Retention, destruction and transfer of documents.
11-8b Transfer or disposal of public records. State Library Board to adopt regulations.
46b-56(e) Access to records of minors.
Connecticut Public Records Administration Schedule V-Disposition of Education Records (revised 1983).
Federal Family Educational Rights and Privacy Act of1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of P.L. 93-568, codified at 20 U.S.C. 1232g).
Dept. of Education 34 C.F.R. Part 99 (May 9, 1980 45 FR 30802) regs. implementing FERPA enacted as part of 438 of General Educ. provisions act (20 U.S.C. 1232g) parent and student privacy and other rights with respect to educational records, as amended November 21, 1996.
U.S.A. Patriot Act of 2001, P.L. 107-56, 115 Stat. 272, Sec. 507, 18 U.S.C. 2332b(g)(5)(B) and 2331.
P.L. 107-110 No Child Left Behind Act of 2001, Sections 5208 and 9528.
Adopted: 5110 February 8, 1988
5120 December 15, 1998
Reviewed: April 25, 2007
Please note that former Policy #5120 is now contained under Policy #5110.